Spell-Checking Answers

The interviewer can check the spelling of "free text" answers. Spell checking can be invoked during both the interview and open-end review stages, and is performed for all text input areas on the current page.

The Spell Check function checks all the words against the built-in dictionary, and if it finds an incorrectly spelled word it highlights this word in the text and suggests a list of words that could be used to replace it. Any misspelled words are found and displayed in sequence, thereby allowing for consequent check and correction. You can ignore a single error or all discovered errors in the event of a false positive reaction.

To check the spelling of all the words in the text fields on the current page:

1. When you have completed typing the text, and after you have pressed Enter (so that the text appears in the corresponding field on the interview page), either click the Spell check button on the toolbar or press F7 on your keyboard.

The Spell Check dialog opens.



Figure 1 - The Spell Check dialog

The Spell Check dialog contains three fields and a set of buttons.

• The Not in dictionary field displays all the spelling errors found in all the text fields on the current page.
• The Change to field allows you to enter the word you wish to change the error to.
• The Suggestions field displays the list of words that CATI Interviewer Console suggests to use instead of the incorrectly spelled word.

A set of buttons located to the right of the listed fields allows you to apply the selected changes or leave the word as it is.

2. After the Spell Check dialog is invoked it displays the first answer (the complete answer text) containing an error. The erroneous word standing first in this piece of text is highlighted in red.

The Spell Checker suggests a list of words that could be used in place of the misspelled word. These suggestions are shown in the Suggestions field.

The word that selected in the Suggestions list is displayed in the Change to field. This field is open for editing - the interviewer can edit the word as required. The word from the Change to field is used to replace the highlighted misspelled word.

3. Click Change to replace the highlighted misspelled word.

The highlighted word in the Not in dictionary field is replaced by the word from the Change to field and the highlighting is then removed.

To leave the highlighted word unchanged, click Ignore. The highlighting is removed.

If you know there are other words in the current answer text which are identical to the highlighted word, you can click Change All to replace all similar inclusions simultaneously or Ignore All to leave all the identical words unchanged.

4. After you click either the Change or the Ignore button, the Spell Checker highlights the next misspelled word in the same answer text. Repeated for that word.
5. When all misspelled words in the answer text are processed, the Spell Checker removes the processed answer text from the Not in dictionary field, and displays the next answer containing misspelled words (if any). Repeat the procedure for all misspelled words.

When the Spell Checker cannot find another answer containing misspelled words, it blanks all the fields and displays the "Spell check complete" message. The OK button in the Spell Check window becomes active.



Figure 2 - Spell Checker - when the spell checking procedure is completed

6. Click OK to submit all the corrections you have made using the Spell Check window, or click Cancel to discard all the changes.

Note that you can run the Spell Checker any number of times.

Important!
Changes that you apply while the Spell Check window is opened are not applied to the answer text displayed on the interview page; they are shown in the Spell Check window fields. The answers on the interview page are updated only when you finally click OK and close the Spell Check window.